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Once you have registered a vacancy in Recruitment Manager and entered all the details
pertaining to this vacancy (See “How to Declare a Vacancy”) it is time to enter
the applicants.
The Applicant Page is a summary of all applicants entered.
It shows their reference
number, name and date application was received. Use the “Sort By” and “Order” to
sort the applicants, the order will toggle from ascending to descending and back
again. |
How To Add An Applicant |
This process registers an applicant in HRmonise
1. Select the Add Application button/tab
from the Applications page.
2. The Add Application form contains the details about
the individual applicant. Enter the applicant information:
a. Applicant Details
i. Enter the relevant details on the applicant.
b. Application Details
i. Assign
a reference number to the application
ii. Add any comments that may be pertinent
Note: Some fields are required and you will not be able save the details without
these fields completed.
3. Click Save |
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Access Applicants |
1. Select the required vacancy from the list of vacancies.
2. To access the applicants window either:
a. Click on the vacancy which opens the vacancy properties form and select Applicants;
or
b. Select “Applicants” from the relevant vacancy in the HRmonise Navigation Bar
(on the left hand side). |
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Edit or Enter Applicant Information |
Once you have registered an Applicant it is time to enter other information about
the applicant.
1. Select the required applicant from the Applicant page of the relevant vacancy.
2. The Application page opens.
3. Open the relevant section by clicking on the heading and review or enter details.
a. Applicant Details and Contacts
i. Change as required
ii. Click Update to save changes
b. Application Details
i. Change as required
ii. Click Update to save changes
c. Qualifications
i. Select the type of qualification from the drop down
list
ii. Enter the details relating to this qualification e.g.
Accounting
iii. Click Add to save the information
iv. Add further qualifications as required
d. Employment History
Enter the information about the applicant’s employment. It is usual to enter the
most recent one first. Notes can be added to provide the selection panel with additional
information as required. The From and To fields are free text fields and can be
filled with specific information e.g. 20/12/06 or general information such as 2004
or even text such as “not stated”.
v. Click Add to save the information
vi. Add further employment history information as required
e. Referees
i. Enter the information about the referees
ii. Click Add to save the information
iii. Add further referees as required |
Accessing the Applicant |
The applicant can now be assessed against the criteria in the role description.
Open the applicant page and select the Assessments tab. Assess the application –
covering letter and curriculum vitae against the role criteria:
a. Assess Qualifications
i. Check the qualifications possessed by the applicant.
ii. Click Update to save
iii. Check the role requirements possessed by the applicant
iv. Click Update to save
b. Assess work knowledge and experience
i. Check the role work knowledge and experience possessed
by the applicant.
ii. Click Update to save
c. Score Applicant
iii. Read and assess the application and give each critical
competency a score. This can be achieved by rating each applicant according to how
well the application (and stated experience) demonstrates the applicant’s ability
in each competency. Short listing is the same as conducting a virtual interview
and scoring the results. HRmonise recommends a scale of 1 – 10, where 5 is adequate
for the role and 10 is exceptional.
iv. Click Update to save changes.
d. Comment and Rank Applicant
i. Select a ranking for the applicant from the pull down
menu. The Applicant report will be sorted by ranking and then score.
ii. Add a comment that will assist the selection panel
to understand the ranking and your reasoning behind it.
iii. Click Update to save. |
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Applicant Report |
This function provides you with the capability of printing the list of applicants
who have applied for a vacancy. The report gives the user the opportunity to print
the report according to the user’s preference by selecting different ranks. The
report can be printed in full or printed according to the following filters
a. recommended
b. possible
c. over qualified
d. unlikely
e. not applicable |
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Add Interviewees |
1. To access the Interviewees window:
a. Select the required vacancy
b. Click on the [+] symbol in the HRmonise navigation window and select Interviews.
2. Click the Add Interviewee link in the task bar.
3. The Add New Interviewee window opens.
4. Select the Applicant from the pull down menu.
5. Enter the details available into the form:
a. Interview Date
b. Time
c. Place
d. Record any notes necessary
e. Check “This interview is confirmed” after receiving advice from the interviewee
that they can attend the interview
6. Click Save to Add the interviewee and associated details |
Print Interview Schedule |
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Once the interviewees have been added, the summary report for interview schedule
can be printed out to view the interview details for each interviewee. |
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Note: Additional help on this and other topics can be obtained by logging
into HRmonise and clicking Help from the menu. |
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