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In the HRmonise Recruitment Manager HRmonise offers the feature of declaring, removing,
editing and managing vacancies.
The Recruitment Manager lets the user manage vacancies efficiently by declaring
a vacancy and linking it to a role. The properties of the linked role will be used
to assess applicants, generate interview questions, and assess and score the interviewees.
1. Vacancies
The Vacancies window shows all the vacancies declared in the organization, in descending
order by date. The most recently declared vacancy will be on the top.
Click the [+] symbol beside a vacancy to display the applicants or people selected
for interviews.
Click the [-] symbol to close.
Select a Vacancy to view the Vacancy Properties or select the Add Vacancy
button from the task bar to declare a new vacancy. |
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2. Add a Vacancy
Click the Add Vacancy link in the task bar.
The Add New Vacancy window opens. |
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Enter the details of the vacancy into the form:
a) Vacancy Title – give the vacancy a unique title or number to distinguish it from
similar vacancies.
Note: HRmonise
automatically adds the role title, location and date (month and year) to the vacancy
title.
b) Declaration date – the date the vacancy was declared.
c) Closing date – last date for applicants to send in applications. This will display
on the vacancy role description.
d) Link to Role - The actual role that is vacant is linked to the Vacancy.
e) Additional Information – this is information about the role that will be included
in the role description for applicants.
f) How To Apply – information to potential applicants regarding the contact person
and how to apply for the position.
Click Save to declare your vacancy.
Note: The role
to which the vacancy is being linked needs to be profiled first, so that the newly
declared vacancy is able to include information from the role |
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3. Vacancy Properties
The Vacancy Properties window enables you to update the general details and view
the vacancy profile, qualification, requirements, and attributes. This information
is drawn from the linked role.
a) Select the required vacancy from the list of vacancies by clicking on it. This
will open the Vacancy Properties form.
b) The form contains the details about the vacancy. Click on the relevant tab to
open and review the information:
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a) General Details:
i) These details can
be edited as required.
ii) Click Update to save
changes
b) Vacancy Profile:
i) The critical and
high impact competencies are listed here.
ii) Check or uncheck the
selected box as required.
iii) Click Update to save
changes.
Note: Those competencies
that have been checked will appear as questions in the Interview Questions report.
c) Vacancy Qualifications - view the specific qualifications
for the vacancy. |
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d) Knowledge and Experience - view the requirements for the
role.
e) Vacancy Attributes – view the information.
These steps complete the process of declaring a vacancy in HRmonise.
Note: Additional
help on this and other topics can be obtained by logging into HRmonise and clicking
Help from the menu.
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